How to Migrate from Kajabi to Circle.so in 2025: Steps, Tools & Tips

Kajabi is a powerful platform for course creators and online entrepreneurs, it does everything from email marketing to website hosting. But sometimes, all-in-one solutions can feel overwhelming.

Maybe you're looking for a simpler, cleaner space to build a thriving community. Or perhaps you want more flexibility and better engagement tools. That’s where Circle.so comes in.

If you're ready to leave Kajabi behind and move your community or course hub to Circle, this guide walks you through everything, from planning your move to executing the switch and keeping your audience happy along the way.

Why Migrate from Kajabi to Circle?

Before we jump into the how, let’s quickly talk about the why.

Creators are moving from Kajabi to Circle for a few key reasons:

• Better community features: Circle was built for community, unlike Kajabi where community features often feel secondary.
• Cleaner UX: Circle has a more modern interface and a simpler setup experience.
• Focused product: While Kajabi tries to do everything, Circle focuses on doing community really well, with flexible spaces, memberships, live events, and integrations.

If you’re running a paid community, cohort-based course, or membership site, Circle gives you a lot more freedom to customize the experience.

Step 1: Audit Your Kajabi Setup

Start by reviewing what you currently have on Kajabi. Look at:

• Courses and lessons
• Email automations
• Landing pages
• Community spaces
• User data (members, customers, email subscribers)

Create a list of what you’ll need to move, and what you might leave behind. (Not everything needs to be migrated)

Tip: Use this as a chance to organize things. If something isn’t performing or being used, now is a great time to let it go.

Step 2: Outline Your New Circle Structure

Circle isn’t just a Kajabi replacement, it works differently.

In Circle, everything revolves around Spaces, which are like channels or rooms for different topics, events, or groups. Think of it like Slack meets Facebook Groups, but cleaner.

Here’s how to start planning:

• What content will go in which Spaces?
• Will you have different Spaces for free vs. paid members?
• How will you organize events, announcements, or private discussions?

Circle lets you build spaces for courses, cohorts, Q&A forums, feedback rooms, or networking. You can even make them public, private, or secret depending on your community structure.

Step 3: Export Your Kajabi Content

Kajabi doesn’t have a one-click export tool, but you can still manually get your content out. Here’s what you’ll need:

• Videos: Download course videos from Kajabi and upload them to Circle or a video host like Vimeo/Wistia.
• Lessons: Copy lesson titles, descriptions, and attachments into Google Docs or Notion for easy access.
• Members: Export your user list (CSV format) from Kajabi under "People" > "Export".

Step 4: Set Up Circle.so

Once your plan is ready, it’s time to build your new Circle community.

Here’s a quick setup checklist:

• Choose your community name and custom domain
• Set up your branding (colors, logo, fonts)
• Create your Spaces and organize them into Collections
• Embed your videos, documents, or course modules
• Configure access levels (free, paid, cohort-based)
• Set up payment gateways if you're charging for access (via Stripe)

Pro Tip: Circle has templates for communities, courses, masterminds, and more, great for saving time when starting from scratch.

Step 5: Migrate Your Members

You’ve built the space, now it’s time to invite your people in.

For free communities:

• Send a welcome email to your Kajabi list with a personal note and join link.
• Let them know what’s new, what’s coming, and why this move benefits them.

For paid members:

• Circle integrates directly with Stripe for memberships.
• You can re-onboard users via email or give them a coupon for their first month to ease the switch.

If you're nervous about drop-offs, consider doing a soft launch with a small group first before inviting everyone.

Important note: Keep your Kajabi subscription active for a few weeks after the migration is fully complete and all your users have made the switch to avoid hiccups during the migration process. Once you’re sure that everything is running smoothly, you can cancel your Kajabi plan.

Step 6: Set Up Automations and Integrations

While Circle isn’t as automation-heavy as Kajabi, you can connect it to tools you already use.

Here are a few ideas:

• Zapier: Connect Circle to ConvertKit, Mailchimp, Airtable, etc.
• Webhooks: For developers who want custom workflows
• Circle Events: Automate welcome messages or onboarding flows inside the platform
• Custom email flows: Use an external email tool for post-signup sequences

Circle also has built-in integrations with tools like Slack, Zoom, and Stripe.

Step 7: Announce and Launch

Your final step is to go public.

Here’s a simple rollout strategy:

1. Tease the move: Let your audience know something exciting is coming.
2. Explain the benefits: Why is this new platform better for them?
3. Walk them through it: Share a welcome video or onboarding post.
4. Collect feedback: Make it easy for users to tell you what’s working, and what’s not.

Tip: Host a live welcome event or Q&A in Circle to make the launch feel personal and interactive.

Common Questions

Will I lose my Kajabi data?
You’ll still have access to Kajabi after switching (as long as your subscription is active), so you can manually transfer anything you need. Just be sure to back up your files.

Can I run courses inside Circle?
Yes! Circle has a built-in Course feature where you can drip lessons, embed videos, and track progress. It is perfect for creators who don’t need heavy LMS features.

What happens to my Kajabi emails?
Circle also offers email marketing so you can transfer your email list from Kajabi and rebuild your campaigns and automations in Circle.

Conclusion

Moving from Kajabi to Circle might feel overwhelming at first, but it’s actually a chance to rethink your community and make it better. You’re moving from an all-in-one platform to one that does community and connection extremely well.

Take your time, start small, and stay in touch with your audience every step of the way.